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Job DescriptionWe are seeking an experienced and motivated Executive Assistant to support our MD & CEO. The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities. This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature. This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen.
? Calendar management - coordinate all the meetings which includes virtual meetings as well.
Travel planning & support -- domestic & international.
? Schedule and help produce team and client facing meetings including all details (hotel, transportation, meals, meeting/session coordination)
? Project Management skills as well as prioritizing work and balancing several work streams at a time.
? Process invoices and business expense reimbursement requests
? Partner closely with the other organizations in preparation for meetings.
? Providing backup administrative support
Requirements & Needed Skills
? Bachelor’s Degree or equivalent work experience.
? Minimum of 5 years of experience as an Executive Assistant.
? Professional, completely discrete and able to work with highly confidential matters
? Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
? Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.
? Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
? Reliable and highly accessible.
? Demonstrates strong judgment, emotional intelligence, and integrity.? Remains calm under pressure with strong executive presence.
? Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
? Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google sheet.
? Experience in corporate events or coordinating internal events a plus